How a Quality Fuel Management System Can Save You Money

From a daily operations perspective, fuel can be one the highest expenses of any fleet, regardless of size. And the current high prices of gasoline and diesel make proper fuel management issue even more critical. The key is deploying a properly configured and quality fuel management solution. This way you can avoid the common pitfalls in fueling: inaccurate record keeping, misallocation of fuel use, and theft. The resulting solution can save literally thousands of dollars a month.

A quality fuel management platform provides 4 key functions:

Identify - Manually or automatically identify drivers and vehicles, reducing fuel theft and reporting misallocation. This function ensures that the right drivers and putting fuel into company or organizationally owned vehicles. There are simple (and less secure) methods up to sophisticated (more secure) methods for identifying drivers and vehicles.

Authorize - Authorize only valid drivers, valid vehicles, and/or valid odometer readings before dispensing fuel to the vehicle. This function is the “gatekeeper” function, ensure that the properly identified driver and vehicle are dispensing the fuel and no one else.

Measure - Accurately measure fuel dispensed, logging transactions with meter-level precision. This is the point where quality makes a difference. Proper measurement ensures that costs are properly identified and allocated. The accuracy of your fueling data is critical. First of all, you’ll be building budgets around the reports and information found in your fuel management platform. Secondly,  when your fueling data is inaccurately reported, bad decisions are made.

Report - View standard and customizable reports for fuel usage across multiple sites and departments. Basic reports are not enough. Full-featured fuel management must include a robust and powerful reporting system. With such, a fleet manager can identify policy violations, training needs, vehicle service needs, and vehicle replacement needs.

Standard fuel management platforms are a mix of hardware and software. The hardware is usually in the form of a fuel controller or kiosk at the fueling island. This hardware provides the input for the identification and authorization and controls the dispensing of fuel for the measurement. Finally, it captures the fueling data, both vehicles and drivers as well as the fuel transaction, including the fuel type, amount dispensed, and the date and time of the fueling.  The software platform is designed mainly as a “back office” platform for the aggregate reporting and troubleshooting of fueling and fueling issues.

A good fuel management system will send fleet managers updated reporting and alerts to stay informed of vehicle fueling and, when present, possible theft.  A fuel management system will greatly minimize the time you spend on administrative tasks and monthly (if not more frequently) reporting needs.

Multiforce Systems has been producing quality fuel management solutions for over 40 years. An innovator in the industry, we were the first to offer a cloud-based platform, introduced over 16 years ago. The concept was to provide our clients, fleet and fuel managers, the ability to see and manage their fueling anywhere, at any time. This vision has been duplicated by almost all of our competition. We strive to continually produce the most versatile fuel management system in the industry, with proven quality and reliability. As part of our continual innovation, we were the first to include electrical vehicle charging as a integrated, “standard” fuel. Finally, we receive accolades on a constant basis on the quality and thoroughness of our Customer Support, truly world-class support!

Reach out to us through this website or call us at 609- 609.683.4242 or email us at sales@fuelforce.com to setup a demo.